Jump to Loans Policy

How to Apply:

Eligibility requirements

For Loans and Deficit Financing:

• Artist or group residing or operating in the Bulkley Valley with at least 3 years of applied practice in the Bulkey Valley.

How do I fill out a loan or deficit financing application?

• Download our fillable PDF Grant Application Form below or contact us to mail you an application. Each form has a checklist for you to follow along.
• Where the word grant is used, loan or deficit financing should be substituted.
• View sample grant applications and final report forms on our website
• Contact BVCAC if you have any further questions.

How many steps are there to completing a grant?

Our grant checklist includes:

1. Download the grant application form below or contact us to mail you an application. Each form has a checklist for you to follow along.
2. Complete Cover Page
3. Answer our three questions to write your Project Description, up to 2 pages max
4. Create a Projected Budget using the form we provide
5. Any support materials you think are helpful (photos, work samples)
6. Look at the Final Report checklist so you know what will be required of you if you are successful with your funding request. For example, we ask for statistics such as the number of audience members or participants in your project.

Note: we will not consider any grants that are missing any parts of this checklist

What happens after I receive funding?

• You will get a letter confirming that you have received funding from BVCAC.
• You will be given a Project Pass Code – so that you can log onto our website to give the community updates on your project. Updates are optional but encouraged!
• You must upload at least 2 high resolution photos to the Project Page that will be created for your use on our website.
• You must keep track of statistics: number of participants, audience members and artists involved in your project.
• You must submit a simple web based final report once your project is complete.

How many steps are there to completing a final report?

Our final report checklist includes:

• Access the Final Report through this website (instructions available after receiving your Pass Code and logging into the site) or contact us to mail you an application.
• Briefly answer the questions within the online form
• Tell us your statistics
• Create a Final Budget using the online Project Page provided on our website
• Upload at least 2 high resolution photos of events or activities to our website including one image that will be used as a feature banner for your project on our site (see instructions available after logging in)

Loan and Deficit Financing Policy 

Ammended and approved October 2008

Definitions: 

Loan:  Repayable at no interest within a specified amount of time.

Deficit Financing:  A buffer against potential losses on a project. i.e. The budget is projected to break even, but if revenues do not equal expenses the artist or group have no other way of covering the losses at that time and would suffer personal/organizational hardships.  For example anticipated ticket sales or participant numbers are not reached and the project has more expenses than revenue.  Deficit financing must be applied for prior to the start of a project. Retroactive deficit financing will not be considered. A maximum limit will be placed upon the financing. The applicant should specify whether the deficit financing is to be considered by the BVCAC as a loan or a grant. 

1.  Any person or group may apply in writing to the Bulkley Valley Community Arts Council (BVCAC) for a loan or deficit financing for arts related projects occuring in the Bulkley Valley. A grant application form will need to be filled out, in areas where the form refers to grant - loan or deficit financing (loan or grant) should be substituted.

2. If approved, the loan or deficit financing will be interest free.

3. The BVCAC (or designated committee) will take into account the following when considering a loan application:

• Benefit to the arts community, including degree of activity, number of members, and whether arts participants (performers) are from within the community
  (goal: to encourage the community to participate in the arts).

• Degree of need, and whether other funding sources are available
  (goal: to provide support where most needed).

• Whether the applicant is on the wane, with fewer projects/participants
  (goal: to provide the greatest support to the most active groups).

• Structure of the applicant/group
  (goal: to preferentially support amateur and not-for-profit organizations).

• Does the proposal contribute to the Arts Council’s charitable purposes?
• Past support from the BVCAC
  (goal: to encourage applicants toward independence).

4.  The recipient of a loan must sign our ‘Loan Agreement’.